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Project Initiation: Starting a Successful Project Coursera Quiz Ans

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Project Initiation: Starting a Successful Project Coursera Quiz Answers

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Project Initiation: Starting a Successful Project Coursera Quiz Answers

Week 1 Quiz Answers

Weekly Challenge 1

Question 1)
Why is it important to initiate a project? Select all that apply.

  • Determine if the projectโ€™s benefits outweigh the costs
  • Provide a strong foundation and set the stage for success
  • Solidify the scope of a project
  • Help the project manager establish a good reputation

Question 2)
Why is it important to perform a cost-benefit analysis during the initiation phase? Select all that apply.

  • To add up the expected value, or benefits, of a project
  • To compare the project benefits to the costs
  • To outline project goals and how to accomplish them
  • To set up a framework for what project work the team needs to do

Question 3)
Fill in the blank: _____ are the first thing a project manager needs to consider during the initiation phase.

  • Goals
  • Resources
  • Planning
  • Success criteria

Question 4)
Imagine youโ€™re the project manager of a new grocery delivery service. You meet with stakeholders to decide how to measure project success. Which project initiation component are you trying to determine?

  • Goals
  • Scope
  • Success criteria
  • Resources

Question 5)
What term refers to the budget, people, materials, and other items necessary to complete a project?

  • Deliverables
  • Success criteria
  • Resources
  • Scope

Question 6)
A project charter adds value to projects in what three ways?

  • Helps project managers communicate project details to others
  • Allows project managers to get organized
  • Sets up a framework for what project work the team needs to do
  • Includes a plan to mitigate potential risks

Question 7)
When calculating a cost-benefit analysis for a project, what do you call gains that are not quantifiable?

  • Quarterly income
  • Intangible benefits
  • Ongoing costs
  • Yearly profits

Question 8)
You expect that a project will bring in $15,000 USD in revenue per year. You estimate it will cost $10,000 up front. You also estimate costs of $100 per month for the first 12 months, which equals $1,200 per year. Using the formula (G-C) รท C = ROI, how would you calculate the projectโ€™s return on investment (ROI) after the first 12 months?

  • (11,200 – 10,000) รท 15,000 = 8%
  • (15,000 – 11,200) รท 11,200 = 34%
  • (15,000 – 11,200) รท 15,000 = 25%
  • (15,000 – 10,000) รท 11,200 = 45%

Question 9)
What are two potential consequences of a project manager failing to properly initiate a project?

  • Stakeholders might not agree on what success looks like.
  • External risks can affect project success.
  • New dependencies can arise.
  • Resources can be underestimated.

Question 10)
What two questions can a project manager ask to determine a projectโ€™s costs?

  • What value will the project create?
  • What are the ongoing project costs?
  • How much time will people have to spend on the project?
  • How will the user experience be improved?

Question 11)
Imagine youโ€™re the project manager of a new grocery delivery service. You meet with stakeholders to set an overarching framework of what is and is not included in the project statement of work and deliverables. Which project initiation component are you trying to determine?

  • Scope
  • Resources
  • Project charter
  • Success criteria

Question 12)
Fill in the blank: A _____ is a document that defines project goals and outlines what is needed to accomplish them.

  • project charter
  • risk analysis
  • cost-benefit analysis
  • project schedule

Question 13)
Which of the following could be considered intangible benefits? Select all that apply.

  • Employee satisfaction
  • Customer satisfaction
  • Income earned
  • Brand perception

Question 14)
You expect that a project will bring in $12,000 USD in revenue per year. You estimate it will cost $5,000 up front. You also estimate costs of $50 per month for the first 12 months, which equals $600 per year. Using the formula (G-C) รท C = ROI, how would you calculate the projectโ€™s return on investment (ROI) after the first 12 months?

  • (12,000 – 5,600) รท 5,000 = 128%
  • (12,000 – 5,600) รท 5,600 = 114%
  • (12,000 – 5,000) รท 5,000 = 140%
  • (5,600 – 5,000) รท 12,000 = 5%

Question 15)
Fill in the blank: A cost-benefit analysis weighs the potential value of a project against money, resources, and _____ required.

  • time
  • policies
  • expectations
  • competitors

Question 16)
Imagine that a university hires a construction company to build a new library. Before starting, the project manager outlines the building materials the project needs. They also outline the roles and amount of workers to hire. Which key component of project initiation does this scenario concern?

  • Deliverables
  • Scope
  • Success criteria
  • Resources

Question 17)
What are the key components of project initiation?

  • Goals, scope, planning, documentation, success criteria, and resources
  • Goals, scope, deliverables, success criteria, stakeholders, and resources
  • Findings, scope, planning, deliverables, success criteria, and resources
  • Findings, scope, deliverables, monitoring progress, stakeholders, and resources

Question 18)
Fill in the blank: _____ are gains that are not quantifiable.

  • Quarterly income
  • Ongoing costs
  • Intangible benefits
  • Yearly profits

Question 8)
You expect that a project will bring in $25,000 USD in revenue per year. You estimate it will cost $12,000 up front. You also estimate costs of $200 per month for the first 12 months, which equals $2,400 per year. Using the formula (G-C) รท C = ROI, how would you calculate the projectโ€™s return on investment (ROI) after the first 12 months?

  • (25,000 โ€“ 14,400) รท 14,400 = 74%
  • (25,000 โ€“ 12,000) รท 12,000 = 108%
  • (25,000 โ€“ 12,000) รท 14,400 = 90%
  • (25,000 โ€“ 14,400) รท 12,000 = 88%

 


Week 2 Quiz Answers

Test your knowledge: Identifying project goals

Question 1)
Which three questions should you ask yourself to make a goal specific?

  • Who is involved?
  • What do I want to accomplish?
  • Where should it be delivered?
  • Can it be reasonably reached?

Question 2)
Which of the following is an example of a measurable goal? Select all that apply.

  • Increase product revenue by 5%
  • Reduce employee turnover
  • Increase market reach
  • Achieve a 20% improvement in customer satisfaction ratings based on post-support survey results

Question 3)
Whatโ€™s a strategy to determine if a goal is attainable?

  • Post the goal on a project management forum for feedback
  • Break down the goal into smaller parts
  • Hire a goal-setting coach
  • Ask the stakeholders

Question 4)
What can you do to determine if a goal is relevant?

  • Consider if the goal matches the organizationโ€™s other needs and priorities.
  • Ask a project manager on another team.
  • Compare it to goals the organization set in previous years.
  • Compare it to the project goals of the organizationโ€™s three closest competitors.

Question 5)
Which of the following are examples of key results? Select all that apply.

  • Implement online ordering
  • Launch a website redesign
  • Successfully process 50 online orders
  • Increase the number of website visitors by 25%

Question 6)
Which of the following are objectives and key results (OKRs) development best practices? Select all that apply.

  • OKRs are a resource that should be linked to the project plan.
  • Each key result should have 2-3 objectives
  • Objectives should be motivational and inspiring.
  • Key results should be tactical and specific.

 

Test your knowledge: Defining project scope

Question 1)
Which of the following best describes the difference between in-scope and out-of-scope?

  • Tasks you believe your team should complete first and tasks the team believes they should complete first
  • Items within the project boundaries that are contributing to the projectโ€™s overall goal and items that are not
  • Problems the project manager can easily recognize and problems the project managers cannot recognize
  • Goals you believe your team needs to meet and goals the stakeholders believe the team needs to meet

Question 2)
Which of the following best describes scope creep?

  • Changing a project after it begins
  • Changing a project before it begins
  • Adding members to a project team
  • Cancelling a project after it has begun

Question 3)
What are some tactics to handle external scope creep? Select all that apply.

  • Suggest alternative solutions to your customer’s or stakeholder’s proposed changes.
  • Tell team members to ignore outside requests that will add project tasks.
  • Define the projectโ€™s requirements.
  • Limit communication outside the team once the project begins

Question 4)
A designer on your project team suggests making changes to the productโ€™s logo just prior to launch. Whatโ€™s a strategy that could help avoid this internal scope creep?

  • Remind the designer about the projectโ€™s scope and the effects of internal scope creep.
  • Have the designer begin to implement the logo design changes immediately.
  • Assign some of the designerโ€™s tasks to someone else so they can begin working on the logo changes.
  • Push back the productโ€™s launch date to allow time for the design to implement changes to the logo.

 

Weekly Challenge 2

Question 1)
As a project manager, youโ€™re using the SMART criteria to craft goals for your team. During the process, you ask yourself if your team can misinterpret a goal. Which SMART criteria does this question represent?

  • Specific
  • Attainable
  • Measurable
  • Time-bound
  • Relevant

Question 2)
Which of the following scenarios best represents a project that is going out-of-scope?

  • During the project weekly meeting, the project sponsor adds a new deliverable requirement that costs $10,000 USD. This addition surpasses the budget by $5,000 USD.
  • The deliverable to present your project’s pre-launch event at a three-day, in-person conference is now an online conference. The switch reduces the costs associated with event space, travel, and people resource time.
  • During the project weekly meeting, the project manager learns the main vendor will increase the cost of raw materials by 20% due to an international shortage.
  • The manufacturer of one of the project deliverables just lost power after a large storm. They donโ€™t expect to be in production for one week, delaying the project timeline.

Question 3)
Consider this Office Green scenario: A member of the marketing team suggests allowing customers to choose from an additional three plant colors.

What can help prevent project scope creep in this scenario? Select all that apply.

  • Get clarity on project requirements.
  • Go along with the memberโ€™s suggestion.
  • Make project plans visible.
  • Create a plan for dealing with out-of-scope requests.

Question 4)
Fill in the blank: The difference between a goal and a deliverable is that the goal is the desired outcome of the project and the deliverable is a _____ of the project.

  • progress
  • tangible outcome
  • SMART method
  • success criteria

Question 5)
Which of the following scenarios best represents project launch?

  • The project manager works with stakeholders to develop project goals and deliverables.
  • The project team releases a new product.
  • The website development team researches a specific audience through sales data analysis.
  • The client agrees to the initial timeline and budget.

Question 6)
Consider the following scenario: The Director of Product requests a project cost reduction of 25%. However, they also state that the productโ€™s final result needs to look and function as originally agreed with no additions to project workload.

Using the triple constraint model, what trade-off could the project manager use to meet the Director of Productโ€™s request?

  • Change the timeline
  • Change the project goal
  • Change the team
  • Change the project scope

Question 7)
Which of the following indicate whether a project manager accomplishes what they set out to do?

  • Launch standard
  • Deviation criteria
  • Success criteria
  • Accuracy standard

Question 8)
Which of the following is an adoption metric?

  • An increase in customer satisfaction score.
  • A 35% increase in first-time customers.
  • Double the amount of time participating within an app.
  • A 20% increase in the amount of tasks completed.

Question 9)
A project manager launches a project to streamline a local city’s school bus route schedule to reduce the amount of time students are on the bus by 30%. What scenario below demonstrates that the project manager landed at the intended goal?

  • The project manager completes the research and development required for the plan and adds another county to compare success rates for the project.
  • The project manager reviews the data in 3 months to determine if they reduced the amount of time students spend on the bus by at least 30%.
  • The project manager surveys the team members to ask how they feel about the project success; their feedback is reviewed and determines the next team.
  • The project manager hands over the project to the client with all of the plans and documents and considers the project a success.

Question 10)
Suppose as a project manager you receive a request from a team member to change a process they believe will make their work more efficient. However, you know that the change may increase the workload for other team members and extend the projectโ€™s completion date. How do you best address this potential internal scope creep?

  • Remind the team that any process changes will change project scope and may create unknown risks for the project.
  • Request from stakeholders an additional team member to take on the additional work.
  • Ask the team member who requested the change to take on the additional work from affected team members.
  • Try it out as a test because the team member making the request has seniority.

Question 11)
Which of the following is true about Objectives and Key Results (OKRs)?

  • There are typically 2โ€“3 objectives for every key result.
  • OKRs are mainly for team-based metrics and not for individuals.
  • Adoption and engagement are often used as metrics to measure results.
  • OKRs are rarely used to determine a projectโ€™s success criteria.

Question 1)
As a project manager, youโ€™re using the SMART criteria to craft goals for your team. During the process, you ask yourself if a goal is aligned to the organization or the companyโ€™s goals. Which SMART criteria does this question represent?

  • Time-bound
  • Relevant
  • Attainable
  • Measurable
  • Specific

Question 4)
Fill in the blank: Deliverables help project managers, team members, and stakeholders _____ and realize the impact of the project.

  • compare
  • quantify
  • rank
  • adjust

Question 5)
Once a team launches a project, thereโ€™s still work to be done. Which of the following scenarios would occur in the landing phase? Select all that apply.

  • Check that forms and processes are collecting the necessary data to evaluate project success.
  • Gather the project team to discuss what they learned during the project and how to improve the process.
  • Work with stakeholders on the prioritization and documentation before building a new product.
  • Decide how to deliver an organization-wide announcement and campaign for the project.

Question 6)
Consider the following scenario: The Director of Product requests that the project manager do what they can to finish the project early. However, the Director also states that they cannot spend any additional funds.

Using the triple constraint model, what trade-off could the project manager use to meet the Director of Productโ€™s request?

  • Change the project scope
  • Change the project goal
  • Change the team
  • Change the budget

Question 8)
Which of the following is an engagement metric?

  • A 35% increase of first-time customers.
  • A 20% increase of participation time within an app.
  • Double the amount of initial orders.
  • Number of new customer sign-ups for a subscription.

Question 9)
Which scenario demonstrates project landing?

  • The project manager considers positive feedback from the project sponsor as enough evidence to assume success and reports the project complete.
  • The car company Janco launches a new car series called the Cruiser ST. The launch is successful and all the dealerships request more models.
  • The project manager checks back on the project in five years to see if the training program produces a 20% increase in the countyโ€™s recycling rate.
  • The Director of Product requests to reduce the budget by 25% but the final outcome still needs to look and function as originally agreed.

Question 10)
Suppose that youโ€™re starting as a project manager for a new client. What three strategies can you use to decrease the likelihood of scope creep and make the project a success?

  • Show the client the details of what youโ€™re going to create and how much it will cost.
  • Keep complicated documents from the client because you donโ€™t want to confuse them.
  • Set ground rules and expectations for client involvement once the project begins.
  • Ask for constructive criticism on the initial product proposal.

Question 11)
Fill in the blank: Objectives and Key Results (OKRs) combine both a goal and a _______ to determine a measurable outcome.

  • vision
  • budget
  • consensus
  • metric

Question 2)
Which of the following demonstrates a project manager keeping the project in scope? Select all that apply.

  • The key stakeholder clearly states the project needs to be completed in six months and must stay within scope. The project manager has not been able to keep the project on schedule and has yet to inform the key stakeholder of the delay.
  • The key stakeholder and the project manager clearly define the project scope in the initial planning stage. The project manager documents all the details to be referred to throughout the project life cycle.
  • The key stakeholder has had to meet with the project manager several times to define the project scope. The project manager is delaying meetings and is unclear about project tasks.
  • The key stakeholder meets with the project manager to set the scope and deliverable agreements in writing. The project manager keeps the key stakeholder informed while communicating with project team members.

Question 6)
Consider the following scenario: The Director of Product requests the project manager to add a new product feature. However, they also state that the team cannot push back the project delivery date.

Using the triple constraint model, what trade-off could the project manager use to meet the Director of Productโ€™s request?

  • Change the team
  • Change the budget
  • Change the project goal
  • Change the timeline

Question 7)
Define success criteria.

  • The standards by which the project will be judged once itโ€™s been delivered to customers.
  • The use of the triple constraint to manage project restrictions.
  • The process to determine if tasks are in-scope or out-of-scope.
  • The availability of funds for the project.

Question 9)
How will you quantify if youโ€™re landing a project at its intended goal?

  • Solicit stakeholders for their opinions
  • Ask the clients if theyโ€™re happy with the result
  • Send out feedback surveys to team members
  • Check if the project meets the initial success criteria

Question 10)
Suppose as a project manager youโ€™re receiving requests from stakeholders to add new features to the product youโ€™re developing. How would you deal with this external scope creep?

  • Implement the initial stakeholders requests and then ban all future requests.
  • Agree on who can make formal requests and how your team will evaluate and act on those requests.
  • Take a team vote to decide if the team should add the new feature to the product.
  • Ignore the requests because the project is already underway.

Question 11)
The objective for a car company is to launch a new series of cars. Which three of the following could be examples of key results?

  • Distribute 98% of the product on time to dealerships.
  • Meet production deadlines 95% of the time.
  • Create a best-in-class midsize sedan.
  • Improve the customer satisfaction survey score by 15%.

 


Week 3 Quiz Answers

Test your knowledge: Evaluating stakeholders

Question 1)
Imagine you are a project manager for a healthcare company. When building a team for a new research project, you create a power grid to help you figure out which stakeholders to prioritize. Which box in the grid represents the stakeholders who are the key players on your team?

Stakeholder Analysis grid with Power and Interest on each axis. Stakeholder Analysis grid with Power and Interest on each axis. Box A in upper left (high power, low interest); Box B in the upper right (high power, high interest); Box C in the lower left (low power, low interest); Box D in the lower right (low power, high interest)

  • Box C (low influence, low interest)
  • Box B (high influence, high interest)
  • Box D (low influence, high interest)
  • Box A (high influence, low interest)

Question 2)
What is the correct order of tasks in a stakeholder analysis?

  • List all the stakeholders the project impacts, determine their level of interest and influence, and find ways to involve them.
  • Determine each stakeholderโ€™s level of interest and influence, list all the stakeholders the project impacts, and find ways to involve them.
  • List all the stakeholders the project impacts, find ways to involve them, and determine their level of interest and influence.
  • Find ways to involve each stakeholder, list all the stakeholders the project impacts, and determine their level of interest and influence.

Question 3)
What does stakeholder analysis enable project managers to do? Select all that apply.

  • Avoid potential risks down the road
  • Build necessary partnerships
  • Accurately predict project outcomes
  • Select more impactful projects

Question 4)
What is it called when a project manager involves stakeholders in decision-making to reach a broader consensus?

  • Stakeholder mapping
  • Stakeholder buy-in
  • Stakeholder analysis
  • Stakeholder identification

 

Activity: Assign project roles and responsibilities in a RACI chart

What to Include in Your Response

Be sure to address the following elements in your completed RACI chart:

The RACI chart includes all of the project roles.
The RACI chart includes all the tasks.
The appropriate individuals are listed as Responsible, Accountable, Consulted, and Informed.
Only one individual is accountable for each deliverable/task.
At least one individual is responsible for each task. (Note that some tasks may not need Consulted or Informed individuals.)

Did you complete this activity?

  • Yes
  • No

Question 2
In the RACI model, which role reviews the work to confirm it is complete?

  • Responsible
  • Accountable
  • Consulted
  • Informed

Question 3
What key questions should you consider when deciding who should be consulted about a task? Select all that apply.

  • Who might delegate the work to another team member?
  • Who can give feedback to responsible individuals to help them complete tasks?
  • Who are the subject matter experts (SMEs) for the task?
  • Which department manages the work?

Question 4
In your completed RACI chart, how many stakeholders are accountable for the โ€œdesign the landing pageโ€ task?

  • 0
  • 1
  • 2 or more

Question 5
In your completed RACI chart, who is responsible for testing the landing page?

  • The Web Designer
  • The Web Manager
  • The Web Developer
  • The Quality Assurance Tester

 

Weekly Challenge 3 Quiz Answers

Question 1)
Who is responsible for overseeing the scope, schedule, budget, and quality of a project?

  • Project manager
  • Primary stakeholders
  • Product lead
  • Project sponsor

Question 2)
Which three of the following responsibilities can belong to the project sponsor?

  • Ensure that the project delivers the agreed upon value to the business.
  • Play a key leadership role throughout the project.
  • Plan and organize the project.
  • Fund the project.

Question 3)
Which stakeholders benefit directly (not indirectly) from a projectโ€™s success? Select all that apply.

  • Key players
  • Secondary stakeholders
  • Primary stakeholders
  • Minor players

Question 4)
Which of the following are typical responsibilities of project team members? Select all that apply.

  • Provide technical expertise
  • Carry out day-to-day project tasks
  • Take on multiple project tasks
  • Initiate the project

Question 5)
Fill in the blank: Stakeholder analysis is the process of identifying stakeholders and grouping them by _____.

  • interest and influence
  • talents and skills
  • availability and participation
  • seniority and experience

Question 6)
Which of the following activities are steps in a stakeholder analysis? Select all that apply.

  • Assess each stakeholderโ€™s reputation and level of experience
  • Assess each stakeholderโ€™s level of interest and influence
  • Determine which stakeholders should be excluded from the project
  • List the stakeholders impacted by the project

Question 7)
What is the main benefit of making a RACI chart?

  • Helps set SMART goals
  • Assesses each stakeholderโ€™s ability to participate and build necessary partnerships
  • Illustrates all of the potential risks and opportunities for success
  • Determines which stakeholders should fill which roles during a project

Question 8)
In what two ways do RACI charts help project managers communicate effectively with stakeholders?

  • Eliminate confusion and overlapping work at the task level
  • Reveal which stakeholders have the greatest interest in the project
  • Reduce the number of people who need to communicate
  • Map out each personโ€™s roles and responsibilities

Question 9)
As a project manager, you make considerations when building a team. You decide how many people should be on the team, if they have the time to work on the project, and what expertise each team member needs for their tasks. What else should you consider when building a team?

  • Team member motivation
  • Degree of project sponsor engagement
  • Likelihood of project success
  • Whether the project has a strong business case

Question 10)
As a project manager, youโ€™re prioritizing stakeholders with a power grid. One stakeholder has low power and high interest. What level of engagement should the team have with the stakeholder?

  • Show consideration
  • Manage closely
  • Meet their needs
  • Monitor

Question 11)
Which of the following responsibilities does project management include?

  • Apply technical expertise to execute the projectโ€™s day-to-day tasks
  • Ensure that the business meets its overall objectives
  • Sign off on budget and resources
  • Oversee the scope, schedule, budget, and quality of a project

Question 12)
Who is accountable for the project, ensures that it delivers the agreed-upon value, and may also fund the project?

  • The client
  • The project manager
  • The project sponsor
  • The primary stakeholders

Question 13)
Which of the following people are likely to be primary stakeholders in a project? Select all that apply.

  • The project sponsor
  • Business competitors
  • The project team
  • The project client

Question 14)
Which responsibilities belong to project team members?

  • Use technical expertise and interpersonal skills to complete day-to-day tasks
  • Making sure the project fulfills its objective and supports the overall business strategy
  • Oversee the scope, schedule, budget, and quality of a project
  • Report project findings and progress to the project sponsor

Question 15)
What is the purpose of a stakeholder analysis?

  • Determine which stakeholders to exclude from a project
  • Identify stakeholders and determine their involvement in a project
  • Meet with stakeholders to make major project decisions
  • Talk to stakeholders and learn about their interests

Question 16)
How does stakeholder analysis benefit a project? Select all that apply.

  • Gets the right people involved at the right time
  • Helps the project team avoid surprises
  • Lowers project costs
  • Builds partnerships necessary for project success

Question 17)
What is the main benefit of making a RACI chart?

  • Determines which stakeholders should fill which roles during a project
  • Helps set SMART goals
  • Illustrates all of the potential risks and opportunities for success
  • Assesses each stakeholderโ€™s ability to participate and build necessary partnerships

Question 18)
Which three of the following situations can lead to role confusion on a project?

  • When only one person is designated as accountable
  • When ownership of decisions is unclear
  • When team members perform overlapping work
  • When workloads are unbalanced

Question 19)
As a project manager, you make considerations when building a team. You decide how many people should be on the team, if they have the time to work on the project, and if they have a personal incentive to work on the project. What else should you consider when building a team?

  • Team member communication preferences
  • Necessary skills for the project
  • Degree of stakeholder engagement
  • Likelihood of project success

Question 20)
As a project manager, youโ€™re prioritizing stakeholders with a power grid. One stakeholder has low power and high interest. What level of engagement should the team have with the stakeholder?

  • Monitor
  • Show consideration
  • Manage closely
  • Meet their needs

Question 21)
Which of the following responsibilities typically belong to the project manager? Select all that apply.

  • Develop the project management plan
  • Sign off on the budget
  • Control change and monitor project quality
  • Direct project work and report on progress to stakeholders

Question 22)
Who uses technical and interpersonal skills to carry out day-to-day project tasks?

  • Project manager
  • Project sponsor
  • Secondary stakeholders
  • Project team members

Question 23)
What is the first step in a stakeholder analysis?

  • List the stakeholders impacted by the project
  • Determine each stakeholderโ€™s level of influence
  • Assess each stakeholderโ€™s ability to participate and find ways to involve them
  • Determine each stakeholderโ€™s level of interest

Question 24)
What does the acronym RACI stand for?

  • Responsible, Accountable, Considered, Interested
  • Responsible, Accountable, Considered, Informed
  • Responsible, Appeased, Consulted, Interested
  • Responsible, Accountable, Consulted, Informed

Question 25)
As a project manager, you make considerations when building a team. You decide how many people need to be on the team, what expertise each member will need to complete their tasks, and if they have a personal incentive to work on the project. What else should you consider when building a team?

  • Team member communication preferences
  • Whether the project has a strong business case
  • Team member availability
  • Degree of stakeholder engagement

Question 26)
As a project manager, youโ€™re prioritizing stakeholders using a power grid. One stakeholder has high power and high interest. What level of engagement should the team have with the stakeholder?

  • Monitor
  • Manage closely
  • Meet their needs
  • Show consideration

 


Week 4 Quiz Answers

Test your knowledge: Evaluating tools

Question 1)
What are the main uses of scheduling and work management software? Select all that apply.

  • Help visualize a teamโ€™s project progress
  • Easily assign tasks to multiple teammates
  • Efficiently track progress on the teamโ€™s work
  • Quickly communicate with teammates and stakeholders

Question 2)
Which of the following are best practices when introducing a new tool to a team? Select all that apply.

  • Ensure the tool is functional after the team is introduced to it.
  • Get feedback from stakeholders on important features that may help manage the project.
  • If replacing a tool, allow for a transition period
  • Discuss the tool early and often

Question 3)
Fill in the blank: If a project has a _____, then it may be worth the teamโ€™s time to learn a more sophisticated tool.

  • large scope
  • limited budget
  • small team
  • short deadline

Question 4)
As a project manager, you need to determine how best to communicate with stakeholders across the company. Which tools are best for communicating?

  • Collaboration tools
  • Productivity tools
  • Work management software
  • Budgeting tools

Question 5)
Which three of the following best practices can help you choose tools for your project?

  • Know a toolโ€™s capability.
  • Select tools based on your projectโ€™s scope
  • Choose the same tools you used in your last project.
  • Understand a toolโ€™s purpose.

 

Weekly Challenge 4 Quiz Answers

Question 1)
Project managers use tools to accomplish which of the following activities? Select all that apply.

  • Negotiate with vendors
  • Keep stakeholders informed
  • Carry out team-building exercises
  • Manage the budget
  • Build charts and diagrams

Question 2)
What details should be in your project charter? Select all that apply.

  • Deliverables
  • Stakeholder analysis
  • Scope
  • Project goals
  • Detailed project plan

Question 3)

  • Proper documentation helps communicate any changes to the projectโ€™s scope.
  • Proper documentation can pave the way for the success of the project within the time constraints.

Which of the following circumstances indicates that the project is approved to move forward?

  • The project sponsor and key stakeholders sign off on the project charter.
  • The finance department approves the budget and the team members have been selected.
  • The project manager finishes the projectโ€™s deliverables and milestones.
  • The stakeholders state the cost of the project outweighs the value it brings to the organization.

Question 4)
Why is it important for a project manager to properly document a project? Select all that apply.

  • Without proper documentation the team members may receive conflicting information about the project.
  • Proper documentation ensures nothing in the project can go wrong.

Question 5)
Email and chat are examples of what type of project management tool?

  • Work management
  • Scheduling
  • Progress visualization
  • Collaboration

Question 6)
A project manager needs a tool to assign tasks and help visualize the teamโ€™s task progress. Which tool type should they choose?

  • Chat
  • Email
  • Shared documents
  • Work management

Question 7)
Fill in the blank: As a project manager, you may use Microsoft PowerPoint, Appleโ€™s Keynote, or Google Slides to _____.

  • manage budgets
  • send emails
  • create presentations
  • share documents

Question 8)
A spreadsheet is a versatile tool that helps a project manager to do what? Select all that apply.

  • Build charts
  • Create timelines
  • Communicate with teammates
  • Manage budgets
  • Track tasks

Question 9)
Fill in the blank: Project managers use tools to manage _____, which typically include the project’s budget, people, and materials.

  • project charters
  • project resources
  • project proposals
  • project timelines

Question 10)
Which of the following best describes what a living document means?

  • A document that evolves as the project progresses
  • A document that has been shared with the team
  • A document that is updated from project to project
  • A digital document stored in the cloud

 

Question 11)
Fill in the blank: For small projects, project managers should typically use _____.

  • highest-rated tools
  • more sophisticated tools
  • recently-created tools
  • simple and straightforward tools

Question 12)
As a project manager, you need to update your project charter with a statement about the tangible outcome of the project. In which section of the project charter does this information go?

  • Benefits
  • Business case
  • Project scope
  • Project deliverable

Question 13)
Who does the project manager need to get approval from before indicating a Go for the project? Select all that apply.

  • Key stakeholders
  • Vendors
  • Project sponsor
  • Project team members

Question 14)
In which of the following scenarios does the project manager implement documentation well? Select all that apply.

  • A stakeholder talks with two different team members and receives conflicting information on a vendor. They cannot find information about the vendor in the shared document drive.
  • The project manager shares the project timeline on a cloud-based document sharing program.
  • The key stakeholder determines they want to add a feature to the product in development. The project manager includes this update in the project charter and communicates it to the team.
  • Because the project manager doesnโ€™t have all the projectโ€™s details, they ask a current team member to onboard the new team member.

Question 15)
As a project manager, you introduce a new tool to the team on Monday and tell them to be ready to use it by Wednesday. Your team members are resistant to using it. They also report that technical issues with the software are keeping them from completing tasks. What three steps could you do next time to ensure a smooth transition?

  • Set up training for the tool before the team uses it.
  • Have the team take an online training course after introducing the tool.
  • Test the tool thoroughly before rolling it out to the team.
  • Introduce the tool to the team earlier than on Monday.

Question 16)
The project manager needs to plan, track, and complete work across many project phases. They also need to visually represent the teamโ€™s day-to-day tasks. Which type of tool is best for these activities?

  • A presentation tool, such as Google Slides
  • A collaboration tool, such as email
  • A productivity tool, such as Microsoft Word
  • A work management software, such as Asana

Question 17)
Fill in the blank: As a project manager, you may use Microsoft PowerPoint, Appleโ€™s Keynote, or Google Slides to _____.

  • send emails
  • create presentations
  • share documents
  • manage budgets

Question 18)
Collaboration tools such as email or chat allow teams to do what tasks? Select all that apply.

  • Check in on project tasks
  • Work collectively and closely with other team members
  • Plan the budget
  • Visualize project task completion

Question 19)
Fill in the blank: _____ are items you need to help get the project done. They are considered project resources.

  • Status updates
  • Meetings
  • Materials
  • Reports

Question 20)
Which of the following best describes what a living document means?

  • A digital document stored in the cloud
  • A document that evolves as the project progresses
  • A document that is updated from project to project
  • A document that has been shared with the team

Question 21)
Collaboration tools allow teammates to do what two tasks?

  • Demonstrate an overview of the project
  • Comment on topics related to the project
  • Visualize the teamโ€™s progress
  • Check in with each other efficiently

Question 22)
Fill in the blank: Since the project manager uses the project charter throughout the project, it acts like a _____ for the project.

  • compass
  • storage unit
  • bank
  • main communication channel